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#12 – It’s the Little Things…

It’s #WeddingWednesday and you know what that means…time for our monthly check in with bride-to-be Elizabeth!

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Well here we are, just 4 months to go!  As we get closer to the big day, I notice all the little things that can easily slip through the cracks or be missed by taking on this job by myself!  It’s hard enough to remember all the main elements that go into hosting a great event, much less all those little details!  And in a world of DIY, I know these little details will crop up and rear their ugly head right about a month (or-gasp-less!) before the wedding when I’m already drowning in to-do’s.  Here are some of the things I noticed I was forgetting and how I remedied the situation…

*Postage for our invite— Our invitation will most likely need more than the standard 49-cent or 70-cent stamp so I will need to order a custom stamp.  This takes time, and is easy to forget when you are so focused on all the work that goes into choosing and creating your invitation.

Solution: As soon as we make a decision on the invite (hopefully soon!) we will bring a sample of it to the post office for weighing. Once we know how much the postage is, we’ll most likely use one of the many websites out there that offer custom postage (stamps.com, tinyprints.com, and zazzle.com to name a few).

*Small decor details– I’m talking about all of those little odds and ends that add an extra element of style to your event but can easily get buried in your to-do list.  Having an outdoor wedding? Maybe you’d like to add some parasols to the ends of your ceremony aisles, or signs directing people to the reception or restrooms?  Personalized cocktail napkins are also an affordable way to add a little flair.

Solution: ASK FOR HELP!  As someone who typically feels the need to do everything herself (“If you want something done right, you gotta do it yourself” -am I right?!) err, this is the biggest lesson I have learned from this process. There are completely capable people who WANT to help.  Let them!  I tapped my Sister/MOH and my Mom to help with a lot of these items, and the tasks were completed more thoroughly and quicker than I could have done them myself with everything else I am working on.  Plus, they don’t have what I like to call “wedding brain” – allowing them to think of things I may be forgetting or offering a suggestion I’d never think of.

 Key items for the Reception– Since Tom and I are including the traditional reception rituals (cake cutting, toasts, etc), we will need a cake cutting set, and toasting flutes.  We also want to have a guestbook for guests to sign.  Luckily, these items are commonly given as gifts. The downside?  If no one purchases them, this will be added to my already long list of to-dos, the week before the wedding!

Solution: I added these items to the portion of our timeline that occurs just after my bridal shower.  That way I can forget about having to get them immediately and revisit the task once my shower has passed, at which point I will know if anyone has purchased those items for us.

 Rehearsal dinner outfit– Can you imagine? I’m down to the wire, thinking I’m in the home stretch and then I realize I need an amazing outfit for the rehearsal dinner.  Cue me running around from store to store, a week before the wedding, trying to find the perfect ensemble… sounds like a recipe for a total meltdown, if you ask me!

Solution: I’ve moved this item on my to do list, to the same time I have my dress fitting.  At that point, I should be close enough to my goal weight to commit to an outfit, and it gives me extra time to try all the stores I want and even shop online.

 Odd’s and ends with no category– From creating a “day of emergency kit”, to putting together welcome bags and creating an information sheet for our out of town guests, to the amenities baskets for the restrooms… These details seem so simple, but because of that, they are at risk of being put off – “Oh, I can do that later, that’s not urgent…”  but before you know it, you’re down to the wire and those simple things become a real annoyance as you race to finish everything on time. Sounds like another meltdown for me…

Solution: I’m getting these things out of the way early! These are all items that I have moved back in our timeline to a period when we have less on our plate (or less than we will in May and June!). I had plenty of wedding timelines to chose from when I started, but the key thing for me was spending some quality time adjusting those to-do items that could be adjusted to a different area of our list, making it more manageable. 

 

I know this won’t be everything and inevitably there will be SOMETHING that is forgotten but that’s life.  And of course if you don’t want to worry about ANY of these things, you could always hire a professional! No bias here of course (wink, wink)…

 


We heart BCHL!

Valentine’s Day is upon us and we are enveloped in red and pink… to honor it we were trying to think of something fun to write or show you.  What better than to share one of our past events?  Who says red and pink are only for Valentine’s Day?  They can be used as a beautiful accent for your decor, without being over the top or seemingly girly and childish.

But, as usual, we are getting ahead of ourselves… let’s go back to November, 2014 – the Boston Children’s Hospital League Gala. This one was hosted at the Fairmont Copley and the theme was “Under the Big Top.”

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Yes, this event is to support kids and programs for them while they are at the hospital, but it’s also a night for adults!  So to walk that fine-circus-tightrope-line between childish and chic, we designed the cocktail hour to be a fun and festive filled room with oversized balloons, bright pink and orange accents – complete with an elephant over the bar!

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As guests finished cocktails, they moved across the hall to the Grand Ballroom, where they entered a space that was a bit more grownup – portraying a vintage circus vibe – with golds, blacks and pops of a whimsical red (see – I knew we’d circle back to red and Valentine’s Day). Winston Flowers helped us to create these fun centerpieces – the co-chairs couldn’t believe that red carnations could look so good.  (Sorry, carns, you guys have a bad rap, but things are looking up!)

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This client even had fun adjusting their logo to fit the theme.  Overall, it was a great event that you should consider looking in to for this year!  Planning is just in the works, but it’s sure to be a fun-filled event for everyone!

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Many thanks to all of the vendors who helped to make this event possible (plus Allegro Photography for these great shots).  Added thanks to the Big Apple Circus Clowns and stiltwalker Big League Brian, who are part of the BCHL programming and were added entertainment for our guests!