Displaying Posts For: Events

Food Fun!

From the desk of: Caitlin Theall

In the world of events, there are many important pieces that tie together to make the experience memorable. This blog is about one of my favorites…whether it’s a wedding, fundraiser, conference…there must be food!  If guests are hungry and find themselves searching for nibbles, I can almost guarantee those guests will become HANGRY – and that’s not what we’re after.

Here are a few fun ideas to get guests excited:

Donuts are a personal favorite – I can never resist!

Cheese please!

Fries are the perfect late night snack!

Don’t forget about drinks too!

Or perhaps a rainbow of colors for the health conscious?

And remember to keep guests warm in the winter season!

All good things must come to an end…at least there is always dessert to look forward to at the end!


From the Desk of Jana Gimenez

Stop for a second and listen…what music is on right now?  (NOTE: If it’s only playing in your head, that counts!) These days for me it’s always a track from “Hamilton” because my daughter Ella and I are obsessed!

But what about you?  Is it that catchy new album you found on Spotify?  The symphony that always moves you?  Your signature car karaoke song?  The chilled-out playlist at the coffee shop?  Think about it…music surrounds us as the sound track to our days.

Music is powerful…it impacts our moods, celebrates our personal style, inspires us to move, reflects our joys and sorrows, and defines our culture.  How does it define you?

I challenge you to stop and listen more each day to the music that accompanies you.

I also challenge you to think carefully about the music you choose when planning your events, and to harness music’s power to reflect who you are.

Celebrate good times (c’mon…)!

Perhaps with drummers to greet your guests?

Or maybe a little double-bass and sax with your cocktail?

And of course, a killer live band is the heart of every wedding.

“If It Makes You Happy”…then the music is right for you!


“How does your party look?” is always a question.  But how does your party SOUND?



What to do before your big day

From the desk of Phoebe Allen

For the Bride to be:

1. Continue your regular routine! No need to stress or get crazy and change your whole life.  The more stress you take on, the more it comes out in acne! Just embrace the feeling.

2. Try to relax.  Book yourself a massage.  There are countless places in general but here are some I recommend. Lower price point – Massage Envy.  If you are really looking to go big or go home – I recommend spending your afternoon here… and they provide snacks!

3. Speaking of pampering… you need a mani and pedi!  Everyone loves their ‘around the corner’ place but MiniLuxe always does a great job.

4. Enjoy your free time.  You don’t have to spend every second with your significant other… you have the rest of your lives for that!  Schedule a walk by yourself, go visit a museum, cook dinner by yourself.  Do any favorite activity that you love doing alone.

5. This tags along to #4 but have a girls night! Bring all your friends together, cook, celebrate, hang out, and just enjoy each others company.

6. Meet with your wedding planner at least one more time! We always have a final meeting scheduled the week of the wedding to finalize all the little details and talk through the whole day, we want it to be perfect!

7. Drink water!  Hydrate, hydrate, hydrate.  You don’t want to bloat.  Carry water with you everywhere you go.

8. Pack and plan a trip for the weekend after!  If you are having your honeymoon later on, it is still nice to get away for a weekend and spend time with your loved one.  This also helps with your post wedding blues.  You spent at least a year planning for this and now it will be over, and this just helps having something else to look forward to.

9. Read through your vows… remember why you are doing this in the first place.

10. Smile! Because you never have to go on a first date ever again!  You have found your person.

Some things that should happen well before the week of the big day are:

1. Facial – if you want to spruce up your skin go for it!  Just make sure you give yourself at least a month.

2. Hair Cut – maybe you need to cut some dead ends, however I know hair cuts can be sensitive, so go far enough in advance that you have some time to sit with it and fall in love with your new do.

3. Wax – you don’t want any redness still on your skin.

For the groom to be:

1. Choose your groomsmen. No surprise right?  Notify them of all the details and keep them on track for suit fittings. Let’s be honest, they’re not always as punctual as their bridesmaid counterparts.

2. Prepare a speech, your friends and family took the time to come celebrate with you on your big day and are expecting to hear what you have to say!

3. If you’re not going the traditional black tuxedo rout make sure you have the right suit picked out.

4. Take the time to go to a tailor to be sure you have the proper fit. These pictures are going to be around the rest of your life.

5. Make sure you prepare for an intimate night with your bride, as tempting as it may be don’t over indulge in alcohol. This could be a mood killer.

6. Your bride has spent countless hours her hair. Take time to look your best. Don’t take short cuts; if needed use some hair products a few months out from your wedding.

7. Help your bride plan! There’s so much that goes into this day. Do what you can to spread the workload between the both of you, this should keep any “bridezilla” moments at bay.

8. As your wedding day approaches, recheck all of your bookings and dates including the honeymoon.

9. Finalize your groomsman gifts. Remember, your friends are spending money and time to be apart of the ceremony.

10. Most importantly take time to relax. Go to your favorite golf course, or just kick back with some friends and a few drinks.

11. The night before the wedding, do something thoughtful and romantic for your bride. Something as simple as a handwritten card will go a long way.

We wish you the best with your big day!

Hi Caitlin!

From the desk of Caitlin (our new intern!)

Hello and happy Friday! My name is Caitlin and I am the current intern here at AE Events! I’m a senior at the University of New Hampshire finishing up my last semester (wow that is crazy to say) here in Boston.

My first 2 years of college I was undeclared and had absolutely no idea what I wanted to major in or what I saw myself doing for a future career. So when my advisor introduced me to Recreation Management and Policy: Program and Event Management, it was the first major I had finally seen myself in and loving. Now, after many semesters in the classroom, I am so excited to be interning here and finally getting “real world” learning experience in my favorite city! I will admit, it was bittersweet moving home from school earlier than I originally expected, but I am so thankful for this opportunity to finally get some hands on experience in the event planning world. I cannot wait to eventually work at events and see how every big and little detail comes together.

Whenever I find myself having some down time I can usually be found shopping (TJ Maxx is my favorite store hands down), hanging out with my family and friends and relaxing on the beach at the Cape in summertime.

As my first week as an intern comes to an end, I am even more excited for all the learning experiences and opportunities I will have with AE Events over the next few months, and look forward to learning as much as I can about this industry!

Hi Amy!

Hello! I’m Amy, a new addition to the AE team for 2018…what a great way for me to start the new year!

While I’m new to the AE team, I have years of experiences under my belt that have helped mold and shape my style and approach. Born and raised just West of Boston in Wellesley, I realized early in my career that while my finance and marketing degree was a fantastic launching pad into the business world, I just needed to figure out my passions and how best to utilize my skills to connect with people.

After spending years on the sales and account management side of the education business as part of the work/life benefit industry, I thought how do I make a living doing something I love. I knew it was either the flower business or the golf business as my next step and it just happened to be close to Valentine’s Day…so I reached out to Winston Flowers. At Winston, I was afforded the luxury of being around talented and creative designers that inspired me and helped make me believe in my own creativity.

As I was spreading “pretty” around to the cities’ corporate and residential VIP clientele, I recognized what made me feel most fulfilled was creating meaningful, long standing relationships with people, inclusive of the same team that I am now a part of at AE Events.

Today, I am excited about expanding my reach on behalf of our clients to full event design and management…perhaps my golf career will have to wait and I can enjoy as many rounds as possible in my spare time.

Bringing your theme to life

Who doesn’t loves a good theme party… no doubt.  However, bringing a theme to life can be overwhelming, and that is where AE Events comes in!  Here are examples of two very different themed events, and how we brought each theme to life.

Tropical Caribbean Soirée

As we close in on winter, some people only dream of summer and the Caribbean skies, but we had a corporate client who wanted to make that a reality for their guest, even if it was just for a few hours.  They picked the theme “Tropical Caribbean Soirée,” and wanted to be sure guests felt like they were at a top-notch resort on a tropical island.

We developed the Caribbean theme by first choosing these clear chairs.  We wanted the room to feel as if the ocean was around you.

We created the floor plan to fit some waves… long farm tables were spread out across the back part of the room in different rows, facing different directions.

On the tables, in place of any floral, we had loads of tropical fruit!  The tables were so colorful, and guests were actually able to eat the fruit… we saw some pickers.  There was pineapple, grapes, lychees, persimmon, mini bananas, plantains, coconuts, dragon fruit and so much more.  We also had five different colored napkins that we spread out across the tables to bring even more pops of color to the table setting.

For some larger pieces, we had tiki huts as the appetizer food stations.  They even came with tropical birds!

We also created some other statement pieces, to make guests really feel as though they were on a warm Caribbean island.  We featured a hammock, surf boards spread across the room, and large drift wood bars.

Our main focal point was the stage.  We wanted to create an island in the distance feel, so the entire skirt of the stage was covered in sand and shells.

Playful and Whimsical

This event was for the Boston Children’s Museum…their annual Wonder Ball always features a very fun theme that guests can relate to.  This year’s theme revolved around the whimsical behaviors found in the Dr. Seuss books.

Lets start with centerpieces…so many options to choose from!  We had two different floral options and even goldfish bowls!

We created some larger arrangements:

Some more intricate and playful ones:

And goldfish bowls!

The linens were also very fun, the room looked so bright no matter where you turned.


Follow these signs! And grab a book…wonky design created a fun playful twist on adult fun in a Children’s Museum

The dance floor also looked so pretty with hanging string lights:

* Photographs by Allegro Boston

The Holidays are for Family Time

From the desk of: Melanie Oliveira 

With the holidays fast approaching, there is one big, important aspect that sticks out in my mind: family. Amid the craziness of the season, it is important to remember that the best part of the holidays is spending quality time with those you love. It’s a wonderful opportunity to disconnect with everyday stresses and reconnect with what life is really all about; friends, family, love, and spreading warmth and smiles. Often times, the people you look forward to seeing over the holidays are people that you love but you don’t get to see often. For my family, the person we are most looking forward to spending time with is my brother.

Spending time with family creates positive energy, which is enhanced by even the simplest holiday traditions. Our favorite holiday tradition is making breakfast all together, before we even open gifts. This will be our first holiday with my brother as a member of the United States Navy and we are so lucky to be able to have him at home with us. My younger brother joined the Navy right out of high school. He left for boot camp in February and moved to Florida immediately after. We are so proud of the man that he is becoming, but we miss him like crazy! It has been quite the adjustment living at home without him, but luckily we have technology like FaceTime to keep in touch.

Before my brother joined the Navy, I never knew how strong the members of military families were. Loving someone in the military is not an easy job. Thousands of people across the United States are in the same boat as my family and I. These families are missing their loved ones as they serve our country and are always praying that they return home safe. Unfortunately, some families are not as lucky as mine and their loved ones will not be returning home for the holidays. Those families will be missing their loved ones as they participate in their own holiday traditions, but they will also be creating new ones.

With that in mind, as family and loved ones surround you this holiday season, try to remember the ones that are less fortunate than you. Keep in mind the families that are missing a loved one, whether they are in the military or elsewhere.

To everyone that is serving or has served: Thank you for your service!

Holiday Feels

From the desk of: Phoebe Allen

Holiday seasons is by far my favorite time of year.  I also happen to love winter, I know I am crazy, but it makes this time of year that much better!  Lights glowing along streets, people bundled up, fuzzy blankets, red wine… so much to love.

Decorating for this time of year is also truly wonderful.  I love walking around the stores and seeing their window displays.  I also love a good holiday party… and of course decorating for a holiday party.  Weather you are decorating your home for your own enjoyment, or having friends and family over, you will find some great inspo below!

Table Decorations:  I am really into making your home feel cozy and warm and I love the deep darker tones to bring this table to life.

Love the pinecones in the floral…

Food and Beverage:

Make your own marshmallow decor!

Mulled wine is always a crowd favorite.  Check out this recipe.

White chocolate and dark chocolate chips, mixed with chopped up peppermint sticks makes for a great table snack.


Unique Venues in Boston

From the Desk of Perry Ardelle Burnham:

It’s finally November and we’ve finished our busiest month of the year! This gives us time to reflect upon past events as we plan for next year. In preparing for 2018, we have done various site visits, and “venue hunts” to find places that fit our clients’ needs while also being unique.

The traditional ballroom is beginning to fade into the past and people are considering unusual, creative venue spaces for their events. We have seen this time and time again from clients literally building their venue from the ground up to those who take a classic space and customize it with inventive details to fit their vision. Take the Divco groundbreaking event for example, where we designed a space in their construction site from the ground up.

Or take the Boston Ballet’s 50th Anniversary ball where AE transformed the Castle at Park Plaza into an elegant party setting with custom-designed chandeliers and a full runway anchored by two stages.

Whether we are finding you the perfect uncommon venue or turning a traditional space into something out of the ordinary–we give our all! There are plenty of venues in and around Boston that stand out and we love getting the chance to work at places that allow us to be creative.

Here are a few of our favorites:

The Alden Castle in Brookline

The Boston Public Library is the perfect place for any event from weddings to galas–we love the beautiful marble steps exiting the courtyard.

Here is the Orangerie Greenhouse in the Tower Hill Botanic Garden–a perfect place to gather for a company outing or an intimate event. This beautiful space is full of natural light and is sure to wow any guests under a beautiful New England sunset.  We have never done an event here but we love the venue and are hoping to soon!

Though we have many more we have come to love, the Artists for Humanity Epi-Center holds a special place in our hearts as it is eco-friendly and employs local artists.

Meet Jo!

Hello! I’m Joanna Chan A.K.A. Jo, the newest team member to join AE Events. Originally from Southern California, I moved to Beantown to attend Boston University and graduated with a degree in Hospitality Administration. I ended up just loving the cold and snow so much I never left, even finding myself to be a loyal Red Sox & Patriots fan! Before joining AE, I worked at the Lenox Hotel & Hotel Commonwealth in Catering & Conference Services. After working in the hotel world, I decided it was time to shake things up and develop my career as an event planner in the city I love.

When I’m not at work you can probably find me hanging around the pool coaching or playing water polo. A sport not widely known on the East Coast, I’ve made it my passion & goal to grow the sport wherever and whenever I can. In addition to playing in high school, I played for the BU Women’s Team in college and now as an alum, I am currently the head coach of the team. You can also find me going on new beer & food adventures with friends or crocheting up a storm, especially in the winter. My most current project is a hexagon crochet blanket in different shades of blue! Other artistic interests include hand lettering, calligraphy & on occasion, if you’re lucky, you might get to hear me play the violin.

I’m looking forward to everything yet to come with AE Events. There is so much to be learned, so many people to meet and so many great experiences to be had! Can’t wait for my next blog to tell you all about it!

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