Event Manager

SUMMARY

The Event Manager will bring 4–5+ years of event management experience with a proven ability to lead complex events from concept through execution. This role requires an exceptionally detail-oriented professional who thrives in fast-paced environments and can successfully manage multiple events simultaneously while maintaining a high standard of organization and client service.

The ideal candidate is a strong team leader who can effectively manage both upwards and downwards — confidently overseeing staff, vendor partners, client relationships, and internal stakeholders. Responsibilities include driving both event sales and event execution, managing all operational facets of events, assigning and supervising staff responsibilities, and ensuring seamless coordination across all moving pieces.

Success in this role requires exceptional multitasking, prioritization, and compartmentalization skills, with the ability to pivot quickly between projects while maintaining composure, accuracy, and strategic oversight. The Event Manager must be proactive, solutions-oriented, highly communicative, and capable of leading teams through high-pressure event environments with professionalism and confidence. 

This position also requires flexibility in schedule and availability to manage evening and weekend events as needed. The Event Manager is expected to be present onsite for key event execution periods and provide leadership during non-traditional business hours to ensure successful event delivery.

Key Responsibilities

Event & Client Management

• Manage a diverse portfolio of events simultaneously, overseeing all client interactions from initial inquiry through post-event wrap-up.

• Serve as the primary point of contact for clients, leading meetings, site visits, strategic planning discussions, and ongoing communications.

• Drive both event sales and execution by identifying opportunities for client growth, renewals, and new business development.

• Build and maintain strong client, vendor, venue, sponsor, and stakeholder relationships.

• Lead the development of proposals, presentations, budgets, timelines, and production plans tailored to client objectives.

• Negotiate contracts and pricing with venues, vendors, and service partners on behalf of clients and the company.

• Manage event profitability, budgets, invoicing coordination, and cost controls to ensure financial goals are achieved.

• Maintain exceptional attention to detail while balancing multiple timelines, priorities, and competing event needs simultaneously.

Event Planning & Execution

• Oversee the strategic planning and full-scale execution of multiple events concurrently, ensuring seamless delivery from concept through completion.

• Develop and manage comprehensive production schedules, staffing plans, event timelines, floorplans, and operational run-of-shows.

• Lead all event logistics including catering, entertainment, audiovisual production, décor, transportation, registration, rentals, permitting, and venue coordination.

• Manage onsite event execution, ensuring all event elements, vendors, and staff operate efficiently and professionally.

• Anticipate challenges proactively and provide quick, solutions-oriented problem solving in high-pressure environments.

• Maintain clear and consistent communication across internal teams, clients, vendors, and event staff throughout all planning phases.

• Ensure all event deliverables are executed to the highest standard of quality, professionalism, and client satisfaction.

• Be available to manage evening and weekend events as required, including onsite leadership during non-traditional business hours.  

  Team Leadership & Staff Management

• Lead, mentor, and supervise Event Assistants, freelance staff, interns, and onsite event teams.

• Assign staff responsibilities and ensure all team members clearly understand expectations, timelines, and event objectives.

• Effectively manage both upwards and downwards within the organization, collaborating with senior leadership while also providing direction and support to junior team members.

• Foster a collaborative, positive, and solutions-focused team environment.

• Support staff development through training, coaching, and performance feedback.

  Business Development & Company Growth

• Support company growth initiatives through networking, relationship building, and participation in sales meetings and business development efforts.

• Identify opportunities to upsell services, expand client partnerships, and secure repeat business.

• Assist in researching market trends, venues, vendors, and innovative event concepts to enhance company offerings.

• Represent the company professionally within the community and at industry events.

• Contribute to the ongoing growth, visibility, and success of the organization through strategic thinking, creativity, and operational excellence.

  QUALIFICATIONS

• Bachelor’s degree required

• 4-5 years of event management experience required; experience spanning multiple markets (social, philanthropic, corporate) strongly preferred

• Experience managing nonprofit events, including galas, benefit auctions, and donor-focused programming, strongly preferred

• Flexibility and available to manage evening and weekend events and work non-traditional business hours.

• High level of production knowledge, inclusive of AV, lighting, stage management and technical direction

• Prior experience managing direct reports and/or a department

• Excellent attention to detail

• Self-motivated and results-oriented

• Maturity and an ability to work in high-pressure situations

• Team player

• Efficient and clear with daily email, phone and in-person communication

• Proficient in Microsoft, Excel, PowerPoint and Canva

• Driver’s license preferred

• Knowledge of Boston landscape preferred

TO APPLY: Please send a cover letter and resume to Courtney DeAngelis at careers@aeevents.com.

Event Assistant

SUMMARY

This candidate will work within our Event Management team, managing events in different market segments: social, nonprofit, corporate and conferences. Candidates applying for the position will be able to demonstrate they are an excellent communicator, comfortable with managing multiple priorities, have excellent attention to detail and organizational skills and are methodical in their approach to remaining on task. The Event Assistant will be able to demonstrate a keen interest in working in the events industry.

Key Responsibilities

• Input all event documents/files and organize in the appropriate shared folders in Dropbox

• Attend and note-take during client/vendor meetings when assigned by Event Managers

• Manage all staff calendars by setting up meetings/calls with vendors, clients, managers, and internal staff

• Research new/up and coming vendors and venues and assist with bookings for clients as assigned by colleagues

• Attend webinars, site visits, industry events, do online research and more to broaden event management knowledge

• Create and update production schedule for each client continually and as information is received by coordinators/managers

• Support staff in developing and brainstorming for design decks for clients/events

• Maintain all documentation related to events as tasked by Events Coordinators and Managers

• Request and review all documentation needed for on-site events from vendors and venues (certificates of insurance, permits, etc.) as assigned

• Assist with hotel research and room block management for clients

• Support staff in receiving and maintaining COVID-19 vaccination information for events
  Update client wedding websites as needed with key information (event date, room blocks, etc.)

• Create templates for events team to streamline pre-event planning processes as assigned by staff

• Assist with event set-up on site as assigned

• Assist with collating all internal print and other materials for event day, including courier pick-ups/drop-offs

• Assist nonprofit clients with registration/auction platforms and auction item write-ups as needed

• Create agendas for all client meetings to be sent to Events Coordinators and Managers based on past meeting action items/meeting notes

• Assist with basic office needs, keeping office maintained and organized, including filing paperwork as assigned by colleagues

TO APPLY: Please send a cover letter and resume to Courtney DeAngelis at careers@aeevents.com.

Social Media Assistant

position not currently open

Social Media savvy people, here is a great opportunity to push out content for a luxury event planning company that creates weddings, high profile parties and corporate events.

• 5 hours a week remote

• Work with our creative team and post on Instagram, Tiktok, Facebook and Linkedin.

• Knowledge of Planoly

• Create 3 Instagram posts per week

• Create 1 Instagram reel per week

• Create 1 TikTok per week

• Do research and stay up to date on trends

• Use our photo and video archives to create all content

• You will know how to use all the above platforms, have great writing skills, be detail oriented, a problem solver and a team player.

• If you have graphic design/ID/Photoshop, that's a bonus.

• Must be able to show any prior work, for examples - does not have to be for a business

TO APPLY: Please email phoebe@aeevents.com your resume and social platforms.

Event Intern

Current Open Positions: Fall 2026 & Spring 2027

AE Events sponsors an internship program to provide hands-on experience to aspiring event planners in exchange for college credit. The ideal candidate is pursuing an undergraduate degree, able to receive course credit for the completion of the internship, and enrolled in coursework in hospitality, marketing, communications, or other relevant areas of study. High energy, a self-starter, organized, and meticulous attention to detail are a must! For areas of responsibility, please see the below description.

• Process data entry for company database of clients, vendors, venues, prospects

• Handle event research, including potential event venues, vendors, and other details as needed

• Maintain company inventory, including standard office supplies and event materials

• Assist with internal event preparation, including purchasing and preparing supplies, assembling favors and name tags, and other tasks as assigned

• Maintain online photo library for company

• Assist in preparing materials for event proposals

• Maintain office library of linen samples and print materials

• Create event binders with appropriate tabs for each project

• Maintain venue binder

• Work with staff on office projects as assigned

• Assist with company social media as assigned

• Conduct market research 

• Ensure that all reports and event data files are arranged in an efficient manner to provide smooth access to information

• Assist with execution of mailings and printed materials

• Coordinate details for specific events as assigned, may include the following:

  • File documents in event binder

  • Contact vendors regarding event details

  • Assist with Production Schedule

  • Create event printed materials such as bid sheets, auction descriptions, raffle vouchers,

  • and other pieces as assigned

  • Assist in process to obtain event permits

  • Work with event staff to track payments and invoices

  • Provide on-site support as needed

TO APPLY: Please send a cover letter and resume to courtney@aeevents.com.