AE Events

Careers

Event Intern

AE Events sponsors an internship program to provide hands-on experience to aspiring event planners in exchange for college credit. The ideal candidate is pursuing an undergraduate degree, able to receive course credit for the completion of the internship, and enrolled in coursework in hospitality, marketing, communications, or other relevant areas of study. High energy, a self-starter, organized, and meticulous attention to detail are a must! For areas of responsibility, please see the below description.

RESPONSIBILITIES:

  • process data entry for company database of clients, vendors, venues, prospects

  • handle event research, including potential event venues, vendors, and other details as needed

  • maintain company inventory, including standard office supplies and event materials

  • assist with internal event preparation, including purchasing and preparing supplies, assembling favors and name tags, and other tasks as assigned

  • maintain online photo library for company

  • assist in preparing materials for event proposals

  • maintain office library of linen samples and print materials

  • create event binders with appropriate tabs for each project

  • maintain venue binder

  • work with staff on office projects as assigned

  • assist with company social media as assigned

  • conduct market research 

  • ensure that all reports and event data files are arranged in an efficient manner to provide smooth access to information

  • assist with execution of mailings and printed materials

  • coordinate details for specific events as assigned, may include the following:

    • file documents in event binder

    • contact vendors regarding event details

    • assist with Production Schedule

    • create event printed materials such as bid sheets, auction descriptions, raffle vouchers, and other pieces as assigned

    • assist in process to obtain event permits

    • work with event staff to track payments and invoices

    • provide on-site support as needed

All interested candidates should submit a cover letter and resume to info@aeevents.com